What is an ORCID?
Why do I need an ORCID iD when I already have an INSPIRE ID?
Creating an ORCID iD
ORCID privacy settings
Cleaning your INSPIRE profile
Claiming your work
Connecting your ORCID iD to your INSPIRE author profile

What is ORCID?

ORCID (Open Researcher and Contributor ID) provides a unique researcher identifier that makes it easier to identify your publications. An ORCID iD enables you to hold a record of all your research activities, variants of your name, affiliations, etc. Your name will never be mixed up again with your colleagues’ names and you can ensure you always get the credit you deserve for your research output. You can also use it for manuscript submissions to most of the major publishers.

Why do I need an ORCID iD when I already have an INSPIRE ID?

Your INSPIRE ID also serves as a unique researcher identifier to distinguish you from other authors, but it is specific to INSPIRE. If you grant the permission, ORCID supports synchronization of the content with other publishers and services such as Scopus, Nature and APS. Using ORCID enables you to import and export your publication list independently of the backend used by each platform, connecting your research globally, both within and outside the scope of high energy physics.

In the near future, ORCID IDs will be used to login to personal INSPIRE services, and are already required by our HEP Additions feature.

Creating an ORCID iD

You can register for an ORCID account here in less than 30 seconds. After registering you can manage all your information on your personal record page. You can add as many details as you want and set the level of privacy you desire for the information you enter (public, limited, or private). This is up to you whether you want to give your profile more visibility or not.

ORCID privacy settings

The default setting when you set up your ORCID is Private, meaning your account contents are only visible to you, and outside services (like INSPIRE) cannot update publication data. To allow ORCID and INSPIRE to share information between the two platforms, you must mark your publication list as publically accessible in your ORCID account by using the toggles that look like the image below. Otherwise, the information sent to ORCID by INSPIRE will only be visible to you

ORCID privacy toggle


Cleaning your INSPIRE profile

Before you export your publications to ORCID, you must clean up and prepare your INSPIRE author profile. The goal is to have a unique INSPIRE profile associated to you, with all works marked as yours. 

The most expedient way to clean your profile is to obtain an arXiv ID and login to INSPIRE using this arXiv ID. If you don’t use an arXiv ID, you can make changes to your profile as a guest, but all actions will require approval from the INSPIRE team, which may take a few days depending on how many requests are before yours. If you don’t mind waiting, you can follow the instructions below without signing in with an arXiv ID and still prepare your author profile for an ORCID connection. Please be aware that this approval process is necessary to ensure the quality of the information we have in INSPIRE.

Expand for instructions on cleaning your profile. Collapse instructions.
  1. If you don’t already have an arXiv ID, you can sign up for one here.
  2. Locate your INSPIRE author profile(s) using Person search.
  3. Go to the ‘Manage publications’ tab in your author profile.
  4. Your papers might be spread across multiple profiles or mixed in with someone else’s papers. If this is the case, here are some guidelines for combining and separating profiles:
    1. Find which profile contains most of your papers.
    2. If the profile is dominated by someone else’s papers, use the ‘Manage publications’ tab to move your papers out of the profile instead of theirs.
    3. If there’s a profile that has just your papers in it, move the rest of your papers to that one.
    4. If no profile contains just your papers, create a new profile. Do this by selecting your papers in clicking ‘Assign to another person’, and then click ‘Create a new person’.
    5. Merge profiles if yours are the only papers in them. The merging function can be found in the ‘Manage profile’ tab.


Claiming your work

Once your profile is clean, you need to confirm that the listed works are yours. Only claimed works will be pushed to ORCID. 

You can claim your works in 'Manage publications' tab of your author profile as explained here.

Note that cleaning and claiming have to be done periodically, in order to keep your profile up to date.

Connecting your ORCID iD to your INSPIRE author profile

Once you clean up your INSPIRE author profile and you claim your works as explained above, you are ready to export them to ORCID.

Expand for instructions on connecting your INSPIRE author profile with your ORCID iD. Collapse instructions.
  1. In the ‘Manage profile’ tab, click ‘Connect an ORCID to this profile’. This will take you to a page where you can create an ORCID account or sign in to an existing one.
  2. If you are logged in with your arXiv ID, this connection should appear momentarily. If you are not logged in, you will have to wait for INSPIRE approval.
  3. Once this connection has been established, a link to your ORCID account should be visible in your INSPIRE author profile under ‘Manage profile’. Under this link there are two buttons to push your papers to and import them from ORCID. After clicking the ‘Push’ button, a message will display on your profile indicating that the export is being processed. After an hour or so, try refreshing your profile until you see a success message.
  4. Click on the blue ORCID iD link to see your list of papers in ORCID!

Note that if you use your ORCID when publishing a paper, INSPIRE will automatically attribute it to you and send this information to the ORCID register. If you don’t, or if the publisher doesn’t send this information to INSPIRE, you need to claim it.

If you have questions or need assistance during any steps of this process, don’t hesitate to send a message to authors@inspirehep.net.

Last modified: 2018-01-23